EXHIBITOR & SPONSOR OPPORTUNITIES

SPACE ASSIGNMENT
Exhibit space will be assigned upon receipt of contract and full payment
on a first-come, first-served basis. All exhibits are subject to approval by
SNEB.

INSTALLATION
All materials must be shipped to venue address provided by SNEB at the
exhibitors expense.

EXHIBIT HOURS
Set-Up Begins
Tuesday, July 8 at 8:30 a.m. ET

Event Hours
Tuesday, July 8 at 12:00 p.m. through Friday, July 11 at 2:00 p.m. ET

Exhibit Hours
Tuesday, July 8:
• 2:00 p.m. - 7 p.m. ET (opening reception 5:00 - 7:00 p.m.)

Wednesday, July 9:
• 8:00 a.m. - 5:30 p.m. ET

Thursday, July 10:
• 8:00 a.m. - 5:30 p.m. ET

Friday, July 11
• 8:00 a.m. - 2:00 p.m. ET

Tear Down
Friday, July 11, 2:00 p.m. to 4:00 p.m.

DISMANTLING
Exhibitors must adhere to the published move-in and move-out times. Failure to
remove an exhibit by teardown will result in that exhibit being discarded.

EXHIBIT AMENITIES
All exhibits must remain within their own space. No exhibitor is permitted to erect signs or display products that obstruct the view, occasion injury or adversely affect the display of other exhibitors. Arrangements for specialized electrical hook-up, phone lines, audiovisual equipment, and other materials are arranged through venue. All additional expenses incurred by special arrangements are the responsibility of the individual exhibitor.

PAYMENT POLICY
The SNEB Office must receive full payment to reserve a space.

CANCELLATION
Cancellations received in writing by SNEB on or before April 15, 2025 receive a refund less a $75 processing charge. No refunds will be issued for cancellations received after this date.

REGISTRATION OF EXHIBITORS
Each exhibit receives two full conference badges. The full conference pass allows access to the educational sessions but does not include access to paid social events. All exhibitor or sponsor representatives must wear a badge while attending conference functions. Badges may be picked up at the conference at registration.

HOSPITALITY SUITES
Exhibitor or sponsor agrees not to operate an independent hospitality suite during the meeting without first consulting SNEB staff. This is to ensure there are no conflicts with SNEB-hosted events or SNEB policies and procedures.

FLAMMABLE MATERIALS
No volatile, flammable fluids, substance, or materials of any nature prohibited by local ordinance, the Indianapolis, IN, Fire Department, or insurance carriers may be used in a booth. The use of any type of crepe or corrugated paper is prohibited.

INSURANCE
SNEB, the contracted facility, and their respective agents and employees, shall not be responsible for the safety of the property of the exhibitor, its agents or employees, from theft, damage by fire, accident or any other cause. It is the exhibitor’s responsibility to maintain appropriate and sufficient insurance against personal injury and property damage liability. Exhibitor must provide SNEB with proof of property and liability insurance at the time of application to be allowed to set up on the exhibit floor.

RESTRICTIONS
SNEB reserves the right to restrict exhibits falsely entered, or deemed unsuitable or objectionable by SNEB leadership. This reservation applies to noise that might be objectionable to the exhibit as a whole. Public address systems are specifically prohibited. Electric or electronic amplification of musical instruments is specifically prohibited. Canvassing or distributing materials or products outside the exhibit space is not permitted.

SPACE SUBLEASING
Subletting, assignment or apportionment of the display space is expressly prohibited. Only one firm may exhibit in a single space for each entity involved. Exhibitors with collaborative projects, co-sponsored initiatives or alliances must purchase separate exhibit space for each organization or entity. Products from different companies or organizations cannot be exhibited or sold in a single booth space.

COMPLIANCE
Exhibitor agrees to adhere to and be bound by all (a) applicable fire, utility, and building codes and regulations; (b) any rules and regulations of the facility
where the exhibit is held; (c) the terms of all leases and agreements between SNEB and said facility; (d) the Americans with Disabilities Act, to the extent required to make exhibitor’s exhibit accessible to persons with disabilities; and (e) the terms of all leases and agreements between SNEB and any party relating to the exhibit. Exhibitor shall not do or permit others to do anything in the facility that would in any way increase the insurance premiums payable by SNEB or the facility.

VIOLATIONS OF AGREEMENT
Violations of this agreement will afford SNEB the right to prohibit exhibitor from exhibiting at the current year’s exhibit (in which case exhibitor shall forfeit its
payments) and prohibit exhibitor from exhibiting at the following year’s exhibit. The imposition of one or more of these remedies by SNEB shall not in any way limit available remedies provided in other provisions of this agreement or by law.

LIABILITY
Exhibitor assumes entire responsibility and agrees to protect, defend and save the Society for Nutrition Education and Behavior, the Exhibitor Services organization, and the Westin and employees of the above entities against all claims, losses and damages to persons or property, governmental charges or fines, and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by negligence of the Westin, its employees and agents. In addition, exhibitor acknowledges that the Society for Nutrition Education and Behavior and the Westin do not maintain insurance covering Exhibitor’s property, and that it is sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.